In the menu ribbon under the Beschaffung tab, you will find further functions, which are briefly described below.

The stock overview gives you an overview of the stock per product and location with the value determined according to the valuation method as the stock price, as well as the average price. The batches and expiry date of a product item can be displayed.

As usual, you can call up the product details by double-clicking on the product number. These are described in more detail above under Products . The stock overview has a date filter that is preset to today's date. As a result, you can also track the stock of products historically.

Picking lists are currently generated as lists from order control and can either be printed directly or forwarded by e-mail pdf.

Finalise picking lists is available if the check of the picking lists is set in the settings. The reservation then continues to apply to the products until the list is finalised, so the stock is not changed until then.

Locations and warehouses are elements of warehouse management, as well as stocks, incoming goods and outgoing goods, which always provide real-time information about your stocks per location, per warehouse, per storage area, etc.

Our system is based on the principle that what is available or required at a location is always allocated to that location in total. Accordingly, requirements and order proposals are always calculated for the entire location.

The lowest level that we can enter here is the storage bin, where the product in question is physically located and can be quickly identified if we can represent a 1:1 allocation of product to storage bin.

In the system, you must first define the location and the storage bins below it. This is done under the heading: Warehouse.

Further areas or bin locations can be assigned here. Storage areas can be organised hierarchically. The lowest area of the matrix, the storage bin, appears in italics in the display and can be assigned to a product as a storage bin via the product.

The default warehouse is: My warehouse, which is equivalent to a main warehouse. If you only need one warehouse, you can overwrite the description with a suitable name.

If several locations or warehouses are managed, one of them can be declared the standard location. There is always only one standard location, which is then prioritised for all events such as orders, production and purchase orders, but can be selected via the selector in the document.

The postal address of the location is also the delivery address that we show on an order to the supplier. We do not offer consolidation or transit logic for locations or warehouses.

The product types goods and material can hold stocks that we change through transactions defined in the process. Stocks are minimised with every picking and thus the indirect delivery to the customer, and stocks are increased with every posting of a goods receipt of deliveries from your supplier.

However, operational practice is always characterised by the fact that events occur that affect the warehouse stock without having triggered the above-mentioned transactions. For example, a product that is broken in the warehouse and therefore unusable does not trigger any of the above-mentioned transactions. This function is intended for these and similar events.

In order to be able to keep the stock correct at all times, we have created the option of posting stock manually. This stock posting is logged in the same way as all other postings, and a relation to dimensions can be set.

This is done centrally under the menu item Bookings, Product stocks/ Batch booking.

We have assigned the right to make manual stock changes to the role profile of the warehouse manager.

In the header, we can set a default setting via the batch booking details, which helps us to document this information. This includes the information on the location Further systematics will follow.

This is designed according to the batch booking system, so we can set several entries here and accept them so that they can then be booked in batches.

We create a new entry via Add.

Here we select whether we want to book out or book in: we can then select a product and enter a quantity in base units, which then appears as a list entry in the lower section of the screen when saved. With the Save command we create a temporary storage, with the Post or Cancel command we post or cancel all selected lines.

The transfer posting has 2 directions: Transfer from and Transfer to, modelled on posting in and posting out. With this system, we create a strictly clear context for the transfer posting without the need for a textual reference.

This function is not intended to replace stock changes due to the delivery of orders to customers or the delivery of orders by the supplier.

In procurement, we keep our own stock journal, which is to be seen as an independent journal alongside the financial accounting journal. The journal shows all movements of products from orders, purchase orders and production, or manual postings that have resulted in a stock movement.

For all products that are categorised as goods or materials and have a base unit, all stock movements are automatically recorded via the corresponding processes. The journal provides the transparency and basis for any ad hoc reporting.

Our system generates a picking list with the product, the quantity, the storage location and the unit, so that we can control which products have to be put together in quantity to fulfil an order.

In principle, the corresponding stock movement takes place at the moment the list is created (this can be generated for printing, in the process of transferring an order to a delivery note or forwarded by e-mail), so that we can always ensure that the stocks cannot be falsified by the status of an order.

All generated picking lists are archived in the system so that we can access them

In the unlikely event that a picking list has not been executed, is not to be executed or the order is not (or no longer) to be executed, it is possible to delete the picking list. The stock is then posted back and you can freely dispose of it.