This article explains how to import posting data from a pre-system.

You can use the export functions of a pre-system to export your postings, accounts and other master data to GDPdU. However, the structure of the files contained is not standardised. Scopevisio currently supports the formats of the DATEV, Stotax and Filosof systems.

The export should be saved as a zip file on your computer or network:

If the archive originates from DATEV, please select Organisation > OpenScope > Import & Export > Manage DATEV imports/exports: Import DATEV GDPDU, otherwise Organisation > OpenScope > Import & Export > Manage financial imports: Import general GDPdU archive.

Drag the GDPdU files onto the import button or click on the Upload button and select the files from a directory.

Select the data line of the import file and click Open at the bottom of the screen.

The contents of the file are listed. For the first financial year that you import, you should tick the Import carryforward bookings box. This is no longer necessary for subsequent financial years. Then select Perform import.

A dialogue box prompts you to specify which data you would like to import. The components vary depending on which lines and applications you have booked. As a rule, you want to import everything.

In the case shown below, select all options except monthly traffic figures. Only either bookings or monthly traffic figures can be imported, not both.

Then select Yes and also confirm the following confirmation prompt with Yes.

The import may take a while. It is not necessarily obvious that the system is working during this time. Please be patient until the import process is complete and do not switch off your computer or the software. You will receive a message from the system as soon as the process is complete.

A status screen informs you about the archive content and events. A system message shows you how many postings have been imported and allows you to access the posting log. Accounts that did not yet exist in the chart of accounts are automatically created and posted to during the import.

If you are interested, open the booking log and view the booking details via the link under the booking number.

Warning messages are not necessarily a sign that something has not worked. On the contrary: Click on the Open detailed view link in the system message to call up a log. You will then recognise that Scopevisio may have created missing accounts in your chart of accounts, for example, because these were addressed in the import data.

You can select the content of this message with the mouse, copy it to the clipboard of your Windows system with CTRL+C and then paste it into a Word document.

Newly created accounts are usually sub-accounts. They are populated with the parameters of the previous account. For example, in the above case, G/L account 641 would inherit the parameters of G/L account 640.

If you want to check the parameters, open Functions / Chart of accounts or select Master data > Manage accounting > Chart of accounts.