Purpose
Each customer or vendor has a personal account with its own account number and an assigned collective account (general ledger account).
This assignment controls the posting in the general ledger.
Procedure
1. automatic account number
When a new customer or vendor is saved, the account number is automatically assigned from the assigned number range.
Manual assignment is only possible if it is permitted in the number range settings.
2. check collective account
The first G/L account with the following account code is pre-assigned as the collective account:
Accounts receivable: Receivables from deliveries and services
Creditors: Trade payables
If you have defined a special collective account in the number range, this is pre-assigned.
If the field is empty, select an account from the list. The collective account is a mandatory field.
You need different collective accounts to differentiate between normal receivables and payables and those from affiliated companies.
3. personal account name
After saving, Scopevisio automatically creates the person account name from the company name.
You can customise this name if required.
4. changes after postings
Important:
Once the personal account has been posted to, the collective account can no longer be changed - even if you cancel the posting or the balance is zero.
Result
The subsidiary account is clearly located in the number range.
The collective account ensures correct posting in the general ledger.
The structure is fixed after the first posting.
Tags:
#trade receivables #trade payables #general ledger account #number range #collective account #personal account