Select System menu (Scopevisio icon top left) > Manage accounting > Number ranges.
Click on Add or select a number range and select Edit.
Number range types
G/L accounts
When adding a new G/L account, the account number is checked against the admissibility and availability in the number range. The account number is not assigned automatically.Debtors and creditors
When a new personal account is added, the account number is checked against the permissibility and availability in the number range. The account number can be assigned automatically.Vouchers (posting number)
When a new posting is created, the posting number is assigned automatically. The number range used can be defined for each financial year.Products
When a new product is added, the number is checked for admissibility and availability in the number range. The account number can be assigned automatically.
Add or edit number ranges
Select System menu (Scopevisio icon top left) > Manage accounting > Number ranges and click on Add .
In the upper area, specify the type of number range you are creating and assign a name (description) for this number range.
NK type
Numeric: Numeric number ranges consist of digits only. G/L and personal accounts are numeric by default, but can be manually assigned to the alphanumeric type.
Alphanumeric: The number ranges for receipts are always alphanumeric, i.e. they consist of digits AND letters/symbols/date.
Pre-assign collective account
The collective account (receivables or payables in the general ledger) can be pre-assigned for personal accounts.Number assignment
Specify whether a new object (e.g.) receives an automatically generated number or is entered manually each time. Manual assignment (e.g. alphabetically) has become obsolete, especially for personal accounts.Interval
The increment from the last to the next number, usually "1".Start and end value
These values form the absolute numerical limit for the numerator (see below) of a number range.Format
The structure of the number, explained in the following section.
Number range format
Use the counter to specify the length of the consecutively counted (see interval) sequence of digits.
Use "# with leading zeros" to fill the resulting number with zeros at the front until the number of digits is reached.You can use symbols to add letters and symbols. You can use the small triangle in the selection to delete entries.
You can use Date to add digits that are derived from the current date.
YY or YYYY corresponds to the digits of the year, MM to those of the month and DD to those of the day.In the Format area, you can move the selected elements with the mouse and see what the number would look like in the example field. You can therefore place the date before the counter.
For example, YYYYMM-*****-BU as a document number range results in a posting with the posting number 202411-560-BU if your posting date is in November 2024.
Special features of number ranges
Vouchers
You can create several NK for posting numbers. Exactly one must be assigned to each financial year.G/L, customer and vendor accounts
In the standard system, the digits of the G/L account number range are exactly one less than the personal account number ranges. If you increase the digit count of the G/L account number range, this also happens for the subledger account number ranges. A pop-up informs you of this.
All postings in all (including closed) financial years and derived values are also changed.
The reason for the dependency of G/L and subledger account number ranges lies in the DATEV requirement. In order to import the postings from Scopevisio there without any problems, you should retain the difference in the number of digits.
Free account lengths
If you require different free account lengths, you can select the corresponding settings under Manage company.