Finanzen
Monthly release notes and product updates. Chronological archive of new features, improvements and new functions in Scopevisio.
105 articles
- Processing tax mattersTax facts in Scopevisio: map tax rate types, validity periods, tax codes, product types and country codes for correct VAT treatment on outgoing invoices.
- Balance sheet or EÜR - actual or debit taxationBalance sheet vs. EÜR in Scopevisio: understand the difference between accrual-basis balance sheet accounting and cash-basis surplus calculation for profit determination.
- Notes on actual taxationActual VAT taxation in Scopevisio: key notes on recording outgoing invoices as receivables and incoming payments to generate a correct advance VAT return.
- Defining and setting up charts of accounts - overviewChart of accounts setup in Scopevisio: choose carefully — the selection has far-reaching effects across the ERP system and cannot be changed later.
- G/L account masterG/L account master in Scopevisio: view all active accounts in the chart of accounts and manually create or copy accounts from an existing similar account.
- G/L account - General master dataG/L account general master data in Scopevisio: define account number, name and type (asset, liability, costs, revenue) with colour coding used in financial reports.
- G/L account - sales tax and DATEV integrationTax-relevant and DATEV fields for G/L accounts in Scopevisio: configure country code, default tax key, fixed tax key and DATEV automatic account assignment.
- G/L account - dimensions, assets and manual creationG/L account dimensions and assets in Scopevisio: pre-assign dimension defaults, restrict permitted dimension accounts and link the account to asset accounting.
Fiscal year management - Create fiscal year
Management of contacts, projects, cost accounting and organizational structure. Guides on project management, contact administration, cost centers and other organizational topics.
- Close financial years and periodsClose periods and financial years in Scopevisio to prevent further postings; reopen a period at any time by re-ticking the 'Period open' checkbox.
- Fiscal year management - Create fiscal year - OverviewFinancial year management in Scopevisio: create and structure financial years into posting periods and protect completed years from further changes.
- Assign a role to contacts (create customer/vendor)Assign customer or vendor roles to contacts in Scopevisio to manage them in accounting with their own personal account; a contact can hold multiple roles.
- The personal account fields (debtor/creditor role)Key master data fields for personal accounts in Scopevisio: VAT ID, payment terms, bank details and external customer numbers that improve posting quality and automation.
- The personal account number and the collective accountPersonal account numbers in Scopevisio are assigned automatically from a number range when a customer or vendor is saved and linked to a collective G/L account.
- Checking the VAT ID number VAT IDVAT ID validation in Scopevisio: check the formal structure on save and verify active registration via the EU VIES system using the Check link.
- Accounting - accounts receivable and accounts payableAccounts receivable and payable in Scopevisio: view open items, turnover per customer and further reports via Finance > Receivables or Finance > Payables.
- Transaction data and additional information (customer/vendor)Transaction data for customers and vendors in Scopevisio: view all linked documents, comments, tasks and SEPA mandates to fully track every business process.
Manage accounting (financial master data)
Purchasing from requisition to order. Guides on ordering processes, catalogs, supplier management and procurement settings.
- Control matrix - basics and fieldsTax matrix basics in Scopevisio: configure each tax key with tax rate percentage, input and output tax accounts, cash discount account and DATEV BU key.
- Equalisation accounts Profit and loss distributionEqualisation accounts for profit and loss distribution in Scopevisio: correctly display the annual surplus in the balance sheet and post profit carried forward.
- Accounting areasAccounting areas in Scopevisio: allocate postings to branches or offices and filter balance sheet, P&L, BWA and open item reports by accounting area.
- Number rangesNumber ranges in Scopevisio: configure admissible account number ranges for G/L accounts, debtors, creditors, vouchers and other objects in the system.
- Settings > Booking maskPosting mask settings in Scopevisio: configure voucher type selection, field label language and default behaviour for batch and dialogue posting screens.
- Assigning control keys in the control matrixAssigning tax keys in the Scopevisio tax matrix: create rows, select tax keys, set rates and assign input and output tax accounts for correct posting.
- Create and edit control keysCreate and edit tax keys in Scopevisio: define how tax types are processed in accounting – VAT, input tax or tax-free – and use them in the tax matrix.
Bookings (enter and book)
Various topics from webhooks to glossary definitions and term directories. Technical interfaces and basic concepts.
- Posting with tax keysTax keys in Scopevisio: automate VAT calculation and posting to the correct tax accounts; define key behaviour and percentages in the tax matrix.
- Bookings (enter and book) - overviewPosting options in Scopevisio: use batch posting, dialogue posting, the document worklist or bank transaction imports to record financial transactions.
- Dialogue booking - enter bookings and journalise them directlyDialogue posting in Scopevisio: enter postings and immediately journalise them in compliance with GoBD using keyboard shortcuts or the Post button.
- Stacking beechesBatch posting in Scopevisio: enter postings into a batch first, then commit all at once; errors can be corrected before the batch is finalised.
- Cancellation and correctionCancellations and corrections in Scopevisio: GoBD-compliant linked reversal and new entry; the correction posting automatically inherits the original document.
- Standing bookingsStanding bookings in Scopevisio: create posting schedules for recurring transactions like rents and leases and run them automatically on a server basis.
- Business transactionsBusiness transactions in Scopevisio: use pre-configured standard postings for common entries – also suitable for users with limited accounting knowledge.
- Clearing G/L accountsG/L account clearing in Scopevisio: mark transit and clearing accounts as clearable and reconcile open items via Finance > Reports > G/L account reconciliation.
- Clearing when bookingClear invoices directly when posting in Scopevisio: use batch posting or dialogue posting to immediately offset payments against open invoices.
- Create dynamic control keysDynamic tax keys in Scopevisio: automatically apply time-dependent tax rate changes without manual maintenance – ideal for temporary VAT reductions.
- Accruals and deferralsAccruals and deferrals in Scopevisio: defer expenses (ARAP) or revenues (PRAP) directly in booking screens and reverse them automatically via recurring entries.
- Document work list - overviewDocument worklist in Scopevisio: post incoming and outgoing invoices document-by-document with configurable worklists and rule-based automatic field population.
- Set up document worklistConfigure the Scopevisio document worklist for posting PDF and JPEG vouchers: set entry type, displayed file types and automatic posting behaviour.
- Banks (Banking)Banking overview in Scopevisio: links to account statements, online banking, transaction posting, PayPal, banking rules and ISO 20022/VoP verification.
- Manage house banksHouse banks in Scopevisio: link physical bank accounts via IBAN to G/L accounts to enable bank transaction import and correct posting of payment runs.
- Online bankingOnline banking in Scopevisio: query account transactions and balances from connected banks via finAPI, without manual file import or export.
- Online banking with finAPIOnline banking with finAPI in Scopevisio: manage the finAPI token renewal, understand consent invalidation and keep your bank access credentials up to date.
- Online-Banking per HBCIHBCI online banking in Scopevisio is no longer supported; use PSD2-compliant finAPI online banking as the successor function for bank transaction retrieval.
- Bank statementsBank statement file import in Scopevisio: import camt.053 (or MT940) files as an alternative to finAPI when online banking is not available for a bank.
- Post bank transactionsPost bank transactions in Scopevisio: directly post assigned sales lines from imported bank statements (finAPI, MT940, camt.053 or CSV) in one step.
- PayPalPayPal in Scopevisio: export PayPal account statements as a CSV or text file and import them for posting in financial accounting.
- ISO 20022 and Verification of payee (VoP)ISO 20022 and Verification of Payee in Scopevisio: switch from MT940 to the new camt.053 bank format and understand payee verification for incoming payments.
- Clearing in banking via rule wizardClear open items automatically in Scopevisio using assignment rules in the bank statement module when importing MT940 account statements.
- Manage account statement rulesAccount statement rules in Scopevisio: define conditions and automated actions to create posting proposals when bank statements are imported.
- Open items on a key dateOpen items on a key date in Scopevisio: evaluate receivables and payables for annual financial statements using the 'with later clearing' option for individual value adjustments.
- Open item list for subledger accounts - overviewOpen item list for subledger accounts in Scopevisio: call up debtor or creditor open items via Finance > Receivables or Payables with three standard worklists.
- Clearing and processing open items on personal accountsClear open items on personal accounts in Scopevisio: balance invoices against payments or credit notes, handle partial payments and manage remaining residual amounts.
- Cash discount and toleranceCash discount and payment tolerance in Scopevisio: post discounts and tolerances automatically during clearing or manually via the Post tolerance button.
- Account statement for personal accountAccount statements for personal accounts in Scopevisio: create and email visually formatted account statements for creditor or debtor accounts using the key date OI list.
- Balance confirmation and account statement for personal accountsBalance confirmations and account statements in Scopevisio: send year-end balance confirmations or interim statements to debtors and creditors by post or email.
- Settings > Payment tolerancesPayment tolerance settings in Scopevisio: activate tolerance posting, configure currency difference handling and assign the relevant G/L accounts for automatic posting.
- Decryption assistantClearing assistant in Scopevisio: run automatic mass clearing for debtors, creditors and G/L accounts, especially after legacy data migration with long open item lists.
- Value added tax (advance return) - overviewAdvance VAT return overview in Scopevisio: view all submission periods for the year, open individual returns and check the last transmission date.
- Set up advance sales tax returnConfigure the advance VAT return in Scopevisio: manage form settings across calendar years and ensure correct values for corrected submissions.
- Sales tax validationVAT validation in Scopevisio: compare actual posted tax amounts with calculated amounts under debit taxation to identify and document any differences.
- VAT checklistsVAT checklists in Scopevisio: identify anomalies and potential errors in VAT accounting by analysing posted transactions over a freely selectable time period.
- The consolidated VAT groupVAT group consolidation in Scopevisio: generate separate advance VAT returns for each group company and forward them to the tax group parent for consolidated submission.
- UVA (advance turnover tax return) AustriaAustrian advance VAT return (UVA / U30) in Scopevisio: view posting periods, open the form control screen and submit to the tax office.
- Chamber levy (Austria)Chamber levy (Austria) in Scopevisio: calculate the WKO levy based on VAT amounts and correctly post the chamber contribution.
- Permanent extension and special advance paymentPermanent VAT return extension in Scopevisio: apply for a one-month extension and submit the required special advance payment via Finance > VAT.
- Settings > VAT groupVAT group settings in Scopevisio: configure the consolidation period and controlling company details for a consolidated advance VAT return submission.
- DunningDunning settings in Scopevisio: configure reminder levels, dunning intervals and text, and choose between per-invoice letters or combined dunning notices.
- Create dunning run - Dunning noticesCreate dunning runs in Scopevisio: display overdue receivables in the dunning list and send reminders individually or in bulk based on your dunning settings.
- Dispatch type of the reminder in the customerSet the dunning letter dispatch type (print or email) for each customer contact in Scopevisio to control how reminders are sent in dunning runs.
- The recapitulative statement (SR) - overviewThe recapitulative statement in Scopevisio lists intra-EU sales to VAT-registered customers, including triangular transactions and non-taxable other services.
- Settings for the recapitulative statement (SR)Recapitulative statement settings in Scopevisio: enter your VAT ID, reporting parameters and the accounts whose postings are included in the submission.
- Control key and booking entry for OSSOSS tax keys in Scopevisio: add EU tax keys to the tax matrix using country codes and correctly record postings subject to the OSS procedure.
- The OSS procedure - Working with the One-Stop-Shop - OverviewEU One-Stop-Shop (OSS) in Scopevisio: activate OSS support, add country codes and simplify VAT declaration for intra-EU B2C mail order sales.
- Evaluate and transmit OSS bookingsEvaluate and transmit OSS postings in Scopevisio: validate EU One-Stop-Shop assessment bases and prepare tax data for submission via the EU-OSS report.
- Cash register overview - Create and manage cash registersCash register management in Scopevisio: create and manage central, secondary or event cash registers and optionally link each to a G/L account for accounting transfer.
- Cash sheets (book)Post cash sheets in Scopevisio: transfer completed cash register data to a posting form without re-entry and book it directly to financial accounting.
- Enter cash movementsEnter cash movements in Scopevisio: open the current cash sheet, add movement lines and record daily cash transactions as required by GoBD.
- Cash balance and cash closingCash balance and closing in Scopevisio: compare book cash with counted cash, clarify differences, perform a final cash count and generate a PDF count log.
- Cash registers - overviewCash registers in Scopevisio: manage GoBD-compliant cash books with cash sheets and financial accounting transfer; mobile use via KASSE2GO and BELEGE2GO apps.
- Direct debitsDirect debits in Scopevisio: select open customer items with direct debit authorisation and process collections using the same workflow as bank transfers.
- Payment runs - Triggering transfers and collections - OverviewPayment runs in Scopevisio: trigger bank transfers or SEPA core direct debits, generate SEPA XML files or submit payments directly via finAPI.
- Settings > Payment transactionsPayment transaction settings in Scopevisio: configure account statement removal, sales preview limits, payment run behaviour and default settings for transfers.
- Cost accountingCost accounting in Scopevisio: set up cost dimensions (cost centres, units, projects), assign them to postings and evaluate results in controlling reports.
- PlanningFinancial planning in Scopevisio: create planned values per financial year, compare them against actuals and use the budget data in reporting.
- DimensionsjournalDimension journal in Scopevisio: view all postings on a dimension as a posting journal and perform mass changes to dimension assignments.
- Pivot analysisPivot analysis in Scopevisio: prepare journal data by configuring data fields as columns, rows or filters and setting the time period for the results.
- Controlling - OverviewControlling in Scopevisio: classify and filter financial accounting postings for aggregated reports and financial planning – included in the Finance licence.
- G/L account reconciliationG/L account reconciliation in Scopevisio: see the Clearing G/L accounts article for marking transit accounts as clearable and reconciling open items.
- Accounting - reports and foldersAccounting reports and folders in Scopevisio: access periodically generated reports, manage report planning and download or mark reports as reviewed.
- Accounting - DashboardAccounting dashboard in Scopevisio: view financial KPIs and charts from Finance and Accounting modules, or add relevant widgets to the personal start page.
- Finances (labour and financial reports)Predefined financial reports in Scopevisio: access balance sheet, BWA, due dates, turnover per customer, liquidity, equity and other key financial analyses.
- Management reportsManagement reports in Scopevisio: monitor liquidity, sales and costs at a glance and drill down from any overview to individual posting records.
- ReportingScopevisio reporting system: create reports with column schemes and outlines, save as worklists and generate multiple reports centrally; requires Financial Report Generator licence.
- BI ReportsLink external BI reports from Power BI or other tools into Scopevisio for single-click access under Finance > Reports > BI Reports; requires the BI reports right.
- Text reportsCreate custom text reports in Scopevisio using placeholders in reporting folders; requires the Financial report generator licence and appropriate rights profile.
- Report folderReport folder in Scopevisio: automatically generated reports at scheduled intervals – retrieve, mark as reviewed or remove planned reports in one place.
- Breakdowns (reporting)Report outlines in Scopevisio: define the line structure of sub-reports as balance sheet, P&L, cost centre, cost unit or other report types under Finance > Reporting.
- Column scheme (reporting)Column schemes in Scopevisio reporting: define the column structure and period references for reports and sub-reports under Finance > Reports > Reporting.
- Reporting foldersReporting folders in Scopevisio: compile reports centrally, organise them in folders and schedule automatic generation at freely definable intervals.
- Data sources ReportsUse Scopevisio as an Excel data source: create reports, pivot tables and controlling analyses with live data that can be refreshed at the touch of a button.
- Accounting - BooksAccounting books in Scopevisio: view ledger and journal with posting details, correct or cancel postings and save posting entries as reusable templates.
- Report filterReport filters in Scopevisio: create and save named AND/OR filter conditions for financial and work reports to narrow displayed data for future use.
- Accounting - Financial accountingFinancial accounting reports in Scopevisio: access the BWA business analysis, compare up to five periods side by side and export the report in various formats.