The booking of discounts or tolerances is available to you as a time-saving button function or as an automatic function.

You can make the settings for these functions under Manage accounting > Payment tolerances and currency differences.

The cash discount posting can be carried out automatically; in particular, all cash discount conditions of the open item are checked. This applies to clearing when posting to the bank, but also for direct allocation in open item management.

When using the Post cash discount button, only the open item balance (i.e. the debit/credit side) is checked. You can therefore use the button to post a remaining open item as a cash discount, even though no cash discount condition has been assigned to the original item.

The cash discount posting is always carried out as an independent posting.

If the payment amount assigned to a receivable (payable) is less than the total receivable (total payable), the outstanding balance can be treated as a cash discount.

Open the open items list (Scopen functions / Open items, menu: Finance > Receivables > Open items debtors (or analogue: Liabilities > Open items creditors).

Select a receivable (payable) with an open amount greater than zero (less than zero). The Post cash discount button at the bottom of the table is active; left-click to post the open amount as a cash discount.

The cash discount accounts are determined via the tax keys used in conjunction with the tax matrix. This results in a VAT-compliant correction. If no tax key is available or the tax matrix does not contain an entry, a cash discount account stored in the account master of the original G/L account is used instead. In this case, the VAT-compliant treatment must be checked. The diagram illustrates the process using the example of a customer OI.

Regularly occurring minor deviations in posting amounts, for example currency differences arising from foreign currency invoices, can be posted by clicking on the "Post tolerance" button.

Activate the function under Manage accounting > Payment tolerances and currency differences.

The Post tolerance button is then available in the open item management as soon as a line with an open amount not equal to zero is selected, so overpayments can also be treated as a tolerance.

The tolerance posting does not take over any tax issues of the open item.

If the posting of the selected remaining OP has cost dimensions, these are used for the tolerance posting. If the remaining open item has no cost dimensions (e.g. you have overpaid the original open item due to bank charges), the tolerance is posted with the pre-assigned cost dimensions of the tolerance account in accordance with the G/L account master.

Manual clearing is similar to the cash discount function, but is useful if you want to make individual settings.
In the open item list, select the item that you want to write off and click on Write off manually.

This opens the Manual write-off form, in which the main points are already automatically pre-filled; you can edit the posting date (i.e. the posting period) and amount.

If you want to change the account, tick the checkbox for Specify explicitly. Click on the Post button to carry out the derecognition.