Select Finances > Cash registers > Cash register overview.
In the overview, you can see all the cash registers for which you are authorised. It doesn't matter whether you map the "central" or "secondary" cash register (example 1 + 2), a special cash register for an event is also possible (example 3). If you do not want to transfer the data to the financial accounting (example 4), do not link the cash register to any G/L account.
You will receive the following information as a brief overview:
the company linked to the cash register and the assigned G/L account in financial accounting
the G/L account balance of the linked financial accounting G/L account
the amount of the entries that have not been posted. These are open or closed cash sheets that have not yet been journalised in the financial accounting system.
The current cash balance (balance after the last movement in the cash register)
The balance of the last count with date reference (count log).
The difference between the current cash balance and the count log (physical recording) is displayed. When closing a cash sheet with physical recording, the difference should be zero.
Cash register settings
You can set up the cash register via the Settings link.
Enter a name for your cash register.
Link the cash register to a company to access the selection of G/L accounts for this company.
If you do not set up a connection, you will have a stand-alone cashbook without any further integration.Assign "Cash register" as the cash register type so that Scopevisio checks for a positive balance. Negative balances are also permitted for the "Clearing account" cash register type. This allows you to map credit cards, for example.
Specify the periodicity in which a cash sheet closing is forced.
It is advisable to set the period so long that a cash journal is closed after 20 or 25 cash journal lines. However, you should close the cash journal at the end of the month at the latest in order to ensure that it is recognised in the financial accounts in the correct period.
Set your preferred date preallocation.
You can prevent future date values if you wish.
The document numbers can be automatically incremented.
The cash fall function opens a simple counting log.
The plausibility of the date values, the voucher number sequence and the physical control of the cash balance by counting are important prerequisites for the GoBD conformity of the cash book.
The points "Export cancelled postings", "Assignment of voucher field 1" and "Assignment of voucher field 2" relate exclusively to the Datev export. Consult your tax advisor about this and read more in the article on DATEV RDS, which describes the cash journal export.
You can connect the cash register directly to a Teamwork collection in which the documents for the cash movements are stored. When entering the cash movements, the receipts can be assigned from there with a click. Documents that have already been allocated are hidden from the cash register for allocation, so that the quantity remains manageable.
The "Cash register reference" filter in Teamwork can be used to display documents that have already been assigned.
Dimensions in cash movements
Define the display and mandatory entry for dimensions. This may differ from the parameters in Controlling, as you can enter a movement in the cash book without specifying a G/L account.
Recurring transaction types
You can define recurring transaction types for regularly occurring business transactions in your cash register. Click on Add or Edit to access the Edit business transaction form.
First assign a descriptive name. You use the name to select the business transaction in the cash book entry, so the name should also be understandable to other colleagues.
By pre-assigning input or output, you restrict the amount fields during entry and prevent errors.
The other data such as the G/L account and tax key do not have to be displayed when entering the cash book, but they are still saved and automate the entry later. If necessary, you cannot change the tax key due to the specifications of the G/L account master.
For a receipt printout based on the business transaction, you can display the tax rate that is derived from the tax key.
Finally, you can restrict the assignment to contacts who have the role of customer and/or debtor or supplier and/or creditor.
Authorisations for cash registers
You can assign profiles to a cash register, which are then only visible to users with these profiles.
By default, this is the Cash registers - all rights profile. However, you can specify that the cash register is also displayed to users with other profiles. This allows you to copy the Cash registers - all rights profile and legally restrict the copy. You can find out more about rights profiles here.
Select the Authorisations link in the cash register overview to make changes.
You can use the Add and Remove buttons to extend the authorisation setting to other profiles or restrict it again.