Each asset is represented by an asset card. The form for the asset card contains all the information about a specific asset. The tab of the form is labeled Asset NAME for an existing asset or New asset for a new asset.
To increase clarity, the information is divided into several tabs. These are described in more detail in the following sub-chapters. At the bottom of the tabs there is a toggle switch that can be used to trigger a manual movement.
You can find out more about the movements under Manual movements of fixed assets.
Basic data of the fixed asset
Here you will find the basic data of the fixed asset.
Inventory number
The inventory number is a unique identifier for the fixed asset.Determine number
Here you can generate a unique inventory number. The numbers consist of the current year and a sequential number, for example 2017-42.Name
The name is the name you give the fixed asset. It does not have to be unique.Main account
The G/L account to which the asset acquisition was posted.
Disposal date
The date on which the APC went to 0.00 is displayed as information. The value is determined by the system.Quantity
If several items are entered under an inventory number, you can display the value here.
Entering a quantity is optional.Value adjustment account
If you want to carry out indirect rather than direct depreciation, you can assign the associated value adjustment account here.
AHK date
Enter the acquisition or production date of the asset here.Depreciation start date
The depreciation start date determines the date from which depreciation is calculated for the asset. The remaining useful life is determined on the basis of the depreciation start date if the "Historical depreciation start date" is not set (see below). The depreciation start date cannot be before the APC date.Historical depreciation start date
This field is only visible if the "Post as carryforward" checkbox is activated. If available, the remaining useful life is determined on the basis of this date instead of the "Depreciation start date".Book as carryforward
If the asset was already partially or fully depreciated before it was entered in the Scopevisio software, mark it as a carryforward. The remaining term of the depreciation is then determined taking into account the difference between the APC date and the start of depreciation.Depreciationamount
Enter the acquisition and production costs for the asset here.Post acquisition
This element opens the Enter booking form, which you can use to make the booking in the financial accounting. The fields of the booking mask are already pre-assigned as far as possible.Book value
Enter the book value of the fixed asset here. When creating a new fixed asset, this field is pre-assigned with the APC amount. In conjunction with the activated checkbox "Book as carryforward"
, enter the book value that the asset has at the time of transfer from the old system.Reminder value
This is pre-assigned with the value that was defined when the asset accounting was set up. If you want to specify a different value for an asset, you can enter it here. At the end of the year, a depreciation adjustment is made if the book value is lower than the memo value, e.g. due to rounding.Depreciation type
You can use this selection list to select the type of depreciation. The types relevant to tax law are stored in Scopevisio by default, but individual depreciation methods can also be selected.Useful life years / months
In these two fields, you specify the depreciation period. The specification of years is required, the specification of months is optional.Depreciation tables
To determine the useful life of your asset, Scopevisio has integrated the depreciation tables of the German tax authorities for some industries. If you select the corresponding entry, the useful life is transferred to the asset card.
You can use the table filter in the depreciation tables.
Original postings
A posting made in the financial accounting system can be used to create a new asset using the form Assignment financial accounting - AnBu. If the asset is created in this way, there is a reference to the generating entry after the original entry.
Overview table for value development
In the lower area of the basic data, there is a table in which an overview of the development of the asset's value is displayed. The data is summarized so that exactly one line is displayed for each year. In the asset accounting master data, use the "Update asset accounting to" entry to specify the year up to which the calculation should be made.
The year column contains the names of the financial years. If this name is followed by an asterisk, e.g. 2028*, this is a year that has not yet been created as a financial year in the accounting system. Accordingly, it is not possible to make postings in the accounting or financial accounting in these artificial financial years.
Movements of the asset
You can track the development of the asset, whereby manual movements are displayed individually, while scheduled depreciation is carried out as an annual value.
A manual movement can be edited by double-clicking on a manual movement or by selecting and editing it.
Dimensions of the asset
The cost dimension that is used in the depreciation run and therefore in the financial accounting can be defined here.
If one or more dimensions have been defined as a mandatory entry under Finance > Controlling > Cost accounting, this is checked by the depreciation run. The dimension must be stored in the asset card. If the dimension accounts are missing, blocked or implausible in relation to the G/L account, the depreciation run is aborted with an error message.
Inventory - characteristics of the asset
You can store further descriptive properties and attributes in the Inventory card. Please note that there is a common selection list for all fields of the inventory characteristics. Agree internally which field should contain the location, the color or the type of guarantee.
If you write the attribute before the characteristic, you will quickly receive all useful values thanks to the filter in the selector.
Subsidy amounts
This tab is only visible if investment support has been activated in the asset accounting master data. The tab shows the assigned funding amounts and their source (funding pot and funding provider).
Upload documents to the asset
You can store documents (warranties, operating instructions) directly on the asset from the desktop or from Teamwork.
Event log for the asset
Changes to an asset, such as the assignment of a new depreciation method, are now displayed collectively in the Event log tab. Each change can also be commented on.
We strongly recommend using the comment function to understand the changes in the context of your company. Logging is relevant for GoBD compliance.