You need the open item evaluation on the key date to supplement and reconcile your annual financial statements; the special setting "with later clearing" helps to identify items for which an individual value adjustment is possible.
You call up the key date list by going to Finance > Payables , then select
Open items creditors > Further actions (three dots) > Open items on a key date. You can do the same for debtors via Receivables.
Enter the relevant key date in the date selector (e.g. the balance sheet date). You will receive an overview of all items that were open on this key date. In the "Status" column, you can see the current clearing status (green tick = cleared).
If you activate the "Consider later clearing" checkbox, subsequent movements are also taken into account if they were cleared with one of the items.
Example:
A customer has an outstanding invoice for €6,000 as at 31/12/2023. This amount is also visible in the reporting date view. On 15.01.2024, the customer makes a payment of 1,800 euros, which is posted to the customer account but not cleared.
The balance on the reporting date with and without clearing is 6,000 euros. Now clear the two items together. This means that the closing date balance without subsequent clearing is still 6,000 euros, but
with subsequent clearing is 4,200 euros.
If you would like to generate a balance confirmation or an account statement, do not take subsequent clearing into account and use the Prepare balance confirmation button at the bottom of the page.