Overview of depreciation postings
Select Finance > Assets > Depreciation runs.
First select the appropriate year. The default setting is always the current financial year according to the current date.
A financial year must be created for the current date. If the selector for the year does not show any values, please check the financial year management.
The depreciation runs for the selected year are listed in a tabular overview with one line per posting month.
Asset Accounting does not support quarterly or annual periods in fiscal year management.
If you do not want to carry out depreciation on a monthly basis, you can simply block the unwanted monthly periods and the amounts will be made up in the next free period.
If you only want to post depreciation in the last period (December), close all other periods and only then start the depreciation run form.
Check the "Closed" column again. If only the desired period is still open, all previous transactions for the year will be posted in this period.
Call up depreciation run details
By clicking on the View button, you can open a detailed view for each posting period, in which a preview of the calculated postings is shown in the "Calculated postings" area.
If a depreciation run has already been posted for the period, the postings already journalized are listed in the lower "Postings" area.
The "Show individual depreciation postings" checkbox displays depreciation totals per account as individual postings per inventory.
Carry out postings
To carry out the postings, select a period and click on Post. All transactions that have not yet been posted are posted.
The posting of open previous periods of the financial year takes place in the respective periods if they are still open in the financial year management, otherwise the postings are moved to the next free month.
Catching up on differences
If there are still changes to the calculated values after the depreciation run has been created, these are shown as a difference for the period (and as a cumulative difference).
Some possible reasons are
Subsequent capitalization of an asset in the period
Change in useful life or depreciation method
Recording a manual movement in the period
These differences are made up in the next depreciation run of the relevant financial year. However, they are not carried forward to the following year. If your last period still shows differences, you should cancel the depreciation run for the last period and carry it out again.
Canceling depreciation runs
By selecting a line and clicking, you can cancel the complete depreciation postings for a period in the overview of posting runs. This also cancels all subsequent periods of the financial year.
Correct postings in financial accounting
With each depreciation run, Asset Accounting checks whether the postings it has generated are still valid, otherwise it generates the postings again.
Never reverse (or correct) postings of a depreciation run from the financial accounting.
This also applies to the correction function.
Always work from Anbu into FNA, correct problems in asset management and transfer the corrections via the depreciation run as a difference from previous months or via the reversal function of the depreciation run. If it is necessary to correct a value in individual cases, enter a manual correction, e.g. via batch posting.